Minutes_5-20-2020

Minutes_5-20-2020

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TRUSTEE DEVELOPMENT COMMITTEE

MINUTES

May 20, 2020 – 11:00AM

Conducted via Zoom Conferencing

Present: Larry Bergmann (Trustee, Livingston) Patricia Durso (Executive Administrator, Allendale & committee co-chairman), Dave Hanson (BCCLS Executive Director), Jenifer May (Director, Secaucus), Tom Madru (Trustee, Park Ridge & committee co-chairman), John Mongelli (Trustee, Ho-Ho-Kus), Darlene Swistock (BCCLS Liaison), Lisa Traina (Friends Hasbrouck Heights), Mike Violano (Trustee, Westwood), and Peter Wendrychowicz (Trustee, Mahwah).

Absent:  Mike Banick (Director, Millburn) and Kathy Cannarozzi (Director, Rochelle Park).

Call to Order:

The meeting was called to order at 11:01am by Mr. Madru.

Approval of Minutes:

Motion to approve the minutes of the May 12, 2020 committee meeting was made by Mr. Mongelli. Second the motion: Ms. May. All present voted in favor. 

Old Business:

Preparation for May 27, 2020 Seminar “Your Pandemic Plan: Preserving Library Funding and Support.”

To date, there are 109 registrations for the event.  Ms. Swistock has provided a list of registrants’ questions to the committee chairs, who will make it available to the presenters to inform their presentation preparation.

The program topics and presenters were finalized.

  • Mr. Madru – Welcome
  • Ms. Durso – One Third Mil Funding of Libraries in New Jersey
  • Ms. Traina – From Great Recession to Pandemic: Lessons for Libraries
  • Mr. Bergmann – Communicating Persuasively with Municipal Officials  
  • Mr. Hanson – What’s on the Horizon: Trustees’ Call to Action
  • Mr. Madru – Wrap up (details on CE certificates, evaluations, etc.)
  • Ms. Durso – Moderate Q&A, as time permits

The program will be delivered with PowerPoint slides created by Ms. Durso with content from the presenters. The top of the presentation will have an agenda with the expected time for each topic.  Ms. Durso will briefly address the receipt of trustee questions from the registration process that fall outside the scope of this presentation.

Ms. Cannarozzi and Mr. Eric Lozauskas, BCCLS IT director, will meet on Thursday, May 21 for a practice session on Webex webinars.

Ms. May will create a Google form as an alternative channel for the submission of program evaluations. The committee agreed with Mr. Violano’s proposal to also make the evaluation available as an email response.

Ms. Swistock will issue a Webex invitation to registrants on Tuesday, May 26. The program evaluation will be included. Ms. Durso will create a handout on one third mil funding, perhaps to be included in this communication.

Mr. Hanson shared that an advocacy letter has been drafted and will be presented to System Council on May 21 for approval by the membership.  If approved, he will incorporate into his presentation information about the letter as a support tool for trustees, and the letter template will subsequently be made available to attendees. 

New Business:

Mr. Madru discussed potential topics for upcoming trustee development sessions based on input from the trustee constituency.  These include:

  • Reopening Issues – to be addressed by the BCCLS Safely Reopening & Operating Taskforce (SOOT)
  • Fundraising Issues – to be addressed by the BCCLS Friends Committee
  • Fine Free Issues – to be addressed by the BCCLS Library Administration, Management, and Personnel Committee (with requested input from the Trustee Development Committee)
  • Trustee 101
  • Trustee 201

Mr. Hanson advises that SOOT guidelines will likely be presented for approval at the June System Council meeting and he recommends that the Trustee Development Committee partner with SOOT on a presentation addressing trustees’ opening & operating concerns.  On Mr. Hanson’s suggestion, a tentative date of Wednesday, June 24 at 11:00AM was set for such an event, pending the availability of the SOOT membership.

Ms. Swistock noted that LibraryLink NJ is hosting a workshop on May 27 at 1:00PM on principles of customer service for library re-openings, and suggested that trustees at the Pandemic Plan session be informed.  Mr. Hanson will notify trustees at the close of his presentation.

Action Items:

Panelists for the upcoming session will provide bullet points and a photograph for their slide presentations to Ms. Durso.

Ms. May will create an evaluation form in the Google form format and will deliver to Ms. Swistock by Tuesday, May 26.

Ms. Durso will create a handout on one third mill funding.

Panelists will participate in a technical dry run of the upcoming session on Tuesday, May 26.  Time to be announced.

Ms. Swistock will issue the Webex invitation and evaluation form on Tuesday, May 26.

Adjournment:

Motion to adjourn the meeting was made by Mr. Mongelli at 12:26pm. Second the motion: Mr. Bergmann.

Next Meeting:  June 12, 2020 at 10:00AM via Zoom