Upon checking in damaged, incomplete, or mislinked material owned by another library, the receiving library is obligated to include a Damaged/Missing/Mislink Slip as a flag to the owning library, noting the condition of the item. Please photocopy on salmon-colored paper.
If the damaged, incomplete, or mislinked item traps for a request, the request should be declined and reactivated.
Items Waiting for Repair or Replacement
Items waiting for mending or replacement should be given the status Being Repaired. Checking In the item will remove this status.
The patron, and ultimately the patron’s home library is responsible for reimbursing the owning library for items that have been damaged or made incomplete by their patron.
If a patron, or the patron’s home library, wishes to replace a damaged item rather than pay any bill/fine, they should attempt to work out an agreement with the item owning library. Determinations regarding acceptability of any replacements are made by the item owning library.
Items identified as mislinked should be corrected immediately.
Items considered mislinked include but are not limited to:
Items linked to an incorrect bibliographic record
Items linked with an invalid barcode
Multi-piece sets with more than one barcode (violation of policy)
If an item becomes damaged, the owning library should write a condition note near the item’s barcode. The note should include the date and staff initial.
Check In the item and, if applicable, refuse then reinstate the request.
Fill out in detail a salmon-colored slip and include it with the item when returned.
Add a free text block to the item record stating the damage. This block MUST include the date, library and staff initials of the person creating the block. Take care not to erase other notes in the free text block area.
Add a note or block to the patron record, if appropriate, stating the damage and item involved. This note/block MUST include the date, library and staff initials of the person creating the note/block.
Check in and return the item with a salmon slip detailing the damage to the owning library for assessment.
The decision to repair the item versus monetary compensation for the item will be at the sole discretion of the owning library.
When repair of the item is possible, any charges for such repair will be discussed with the borrowing library and determined by mutual agreement.
Check in and return the item with a salmon slip detailing how the item was mislinked in the slip’s note field.