09.19.19 – Special EB Meeting Minutes

09.19.19 – Special EB Meeting Minutes

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SPECIAL EXECUTIVE BOARD MINUTES

BERGEN COUNTY COOPERATIVE LIBRARY SYSTEM

Wyckoff Public Library

September 19, 2019 

PRESIDING:                 Kurt Hadeler                              Mahwah 

PRESENT:                    Dave Hanson                            BCCLS

Stephanie Bellucci                     Cliffside Park

Gerry McMahon                        Franklin Lakes

Jennifer Breuer                          Glen Ridge

Ellen O’Keefe                            Glen Rock 

Sai Rao                                    North Bergen

Matthew Latham                        Ramsey

Dave Marino                             Waldwick

Laura Leonard                           Wyckoff

NOT PRESENT:           Mimi Hui                                   Hasbrouck Heights

                                      Sally Diaz                                 Norwood

ALSO PRESENT:         Darlene Swistock                      Recorder of Minutes 

GUESTS:                      Kathy Cannarozzi                       Rochelle Park

Kurt Hadeler thanked everyone for coming to today’s special Executive Board meeting and reminded them to sign in on the sign-in sheet.  He thanked Laura Leonard for hosting today’s meeting. 

1.     Call to Order

Kurt Hadeler called the meeting to order at 9:03 am. 

2.     Public Portion

None

3.     BCCLS Office – Insurance Plan for 2020 – VOTE

Copies of the renewal insurance rates for the BCCLS office staff were distributed to the Executive Board prior to the meeting.  Kurt Hadeler advised that the current plan will increase by 2.95%. 

It was MOVED BY:  Jennifer Breuer                    Seconded by:  Laura Leonard

To accept the same health insurance plan for 2020.  No further discussion.  All in favor.  Motion carried.

4.     BCCLS Office – FSAs and Long-Term Disability

Information about FSAs and Long-Term Disability was distributed to the Executive Board prior to the meeting.  The Personnel and Finance Committees met on September 9 to discuss the insurance coverage, benefits and the benefits study conducted by a consultant.  The BCCLS office employee survey showed an interest in dental and vision benefits, but the committees thought it was better to offer a FSA instead because insurance plans do not provide much coverage for dental and vision and the FSA can be funded with pre-tax dollars.  FSAs and Long-Term Disability will be employee funded.  There is a $250 annual administrative fee for the FSA and a minimum number of sign-ups is needed.  There is a payment option to use a debit card for the FSA and no paperwork is required; there are pluses and minuses to the debit card.  Now unused funds up to $500 can be rolled over into the next year.  The quote for LTD is not yet available but it is based on age, gender, salary and position.  A minimum number of sign-ups is also needed and a small administrative fee is anticipated.  Since LTD will be employee funded, it will provide a tax savings as disability payments will not be taxed.

It was MOVED BY:  Gerry McMahon                   Seconded by:  Ellen O’Keefe

To offer FSAs and LTD as employee-funded benefits with the administrative fee capped at $1,500. No further discussion.  All in favor.  Motion carried.

5.     Bergen County Shared Services Agreement – Vehicle Maintenance – VOTE

Information about the Bergen County Shared Services Agreement was distributed to the Executive Board prior to the meeting.  Vehicles will be serviced in Paramus, but can be serviced elsewhere if the cost is better.  

It was MOVED BY:  Matthew Latham                  Seconded by:  Sai Rao

To accept the Shared Services Agreement as outlined in the meeting packet.  

Ellen O’Keefe asked if having non-dealer repairs done would void the warranty and Dave Hanson replied that the warranty would be voided if BCCLS did the repairs on their own.  The agreement renews automatically each year, but both parties can opt out.  If the rates change, a new agreement will be sent.  

No further discussion.  All in favor.  Motion carried.

6.     Membership Hearing

None

7.     Next MeetingExecutive Board:  Thu, 10/17/19 @ Mahwah – immediately after System Council

8.     Adjournment

It was MOVED by:  Ellen O’Keefe           Seconded by:  Jennifer Breuer

To adjourn at 9:24 am

Unanimously approved.

dms:  9/19/19