04.15.20 – EB Meeting Minutes

04.15.20 – EB Meeting Minutes

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EXECUTIVE BOARD MINUTES
SPECIAL MEETING
BERGEN COUNTY COOPERATIVE LIBRARY SYSTEM
April 15, 2020
Virtual

PRESIDING:
Stephanie Bellucci Cliffside Park

PRESENT:
David Hanson BCCLS
Catherine Shaw, Trustee, Allendale
Gerry McMahon Franklin Lakes
Paige Soltano, Trustee, Fort Lee
Ellen O’Keefe Glen Rock
Gretchen Kaser Corsillo Ho-Ho-Kus
Sai Rao North Bergen
Terrie McColl New Milford
Matthew Latham Ramsey
Laura Leonard Wyckoff

NOT PRESENT:
Amy Babcock-Landry Livingston

ALSO PRESENT:
Darlene Swistock Recorder of Minutes

GUESTS:
A list of the guests is attached to the minutes in the BCCLS office

  1. Call to order
    Stephanie Bellucci called the virtual meeting to order at 10:04 am.
  1. Public Portion
    None
  2. Minutes of the Previous Meetings February 12, 2020, March 12, 2020, March 13, 2020, March 23, 2020
    Drafts of these minutes were shared with the membership in an effort to keep everyone informed about what has been happening within BCCLS during the pandemic.

It was MOVED BY: Matt Latham Seconded by: Gretchen Kaser Corsillo to approve the minutes for the 4 previous meetings. All in favor with the exception of Gerry McMahon who abstained for the March 12, 2020 and March 13, 2020 meetings because she was not present. Motion carried.

  1. Advocacy Letter for Approval – VOTE
    Stephanie Bellucci thanked the BCCLS committees for continuing to meet virtually and for their hard work during the pandemic. The Advocacy Committee wanted to be proactive and drafted a letter to remind elected official how important libraries are. The letter also mentioned the significant prior budget cuts to libraries during the last financial crisis so they were not forgotten. A discussion followed. Members of the board and guest directors appreciated the effort to have something ready, but had questions about the purpose of the letter, the intended audience and the request. It was also suggested that the committee coordinates their efforts with NJLA and LLNJ. Stephanie Bellucci thanked the Advocacy Committee for their efforts and Dave Hanson will ask them to revise the letter.

  1. Update of Northern New Jersey Advocacy Initiative with Four Consortia
    Dave Hanson has been meeting with the Executive Directors of the other consortia in Northern and Central New Jersey to discuss how libraries can share their resources to help New Jersey. Reference USA has offered to provide training to libraries to help teach patrons how to use their databases which can aid job seekers. The consortia have also contacted small business organizations to offer their assistance. The goal is for the four consortia to be an important part of the task force to rebuild New Jersey. A question arose if anyone has been in touch with the State Library. Dave Hanson replied that the four consortia wanted to start with a regional approach since 33% of all residents in the state are served by these 4 consortia. The other consortia have representation on state organizations so they are aware of these grass-roots efforts.
  2. Four-Month Bills
    A discussion followed about sending four-month bills during the pandemic. Since patrons have been asked to hold their materials and not to return them to libraries, it was suggested that this policy be amended to be in line with the other policies of patrons not returning materials and libraries not assessing fines during the pandemic.

It was MOVED BY: Terrie McColl Seconded by: Matt Latham to have the 4-month bills be in line with BCCLS bills. Due dates will be centrally chosen and rolled forward as need. All in favor. Motion carried.

  1. Impact of Digital Card on Locally Owned New eContent
    The success of the digital library card during the pandemic has significantly impacted the libraries that buy for the central collection. The policy for print content is not the same for digital content as the owning libraries can restrict initial usage to their patrons. Dave Hanson advised that Advantage Plus libraries can place a local embargo on their collections. He will ask the eBCCLS Committee to respond and this will be discussed further at the next Executive Board meeting or System Council.
  2. Membership Hearing
    None
  3. Date & Place of Next Meeting
    Wednesday, April 22, 2020 @ 10:00 am- VIRTUAL
  4. Adjournment
    Stephanie Bellucci mentioned that the governors of states in the northeast are discussing plans to re-open their states and that BCCLS may create a task force or ask several committees to work together to plan its re-opening. Since the last System Council scheduled for March 19 was cancelled due to the pandemic, Ellen O’Keefe suggested having a virtual System Council on May 7 to address time sensitive items. Stephanie Bellucci asked Darlene Swistock to poll the Executive Board for their availability. She thanked the BCCLS office for their work on Cobalt and for the remembrances of Maria Labadia. There will be a moment of silence for her at the next System Council.

It was MOVED by:  Ellen O’Keefe                       Seconded by:  Gretchen Kaser
to adjourn at 10:56 am.  All in favor.  Motion carried.

dms:  4/15/20