03.23.20 – EB Meeting Minutes

03.23.20 – EB Meeting Minutes

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EXECUTIVE BOARD MINUTES
BERGEN COUNTY COOPERATIVE LIBRARY SYSTEM
MONDAY, MARCH 23, 2020
VIRTUAL

PRESIDING:
Stephanie Bellucci, Cliffside Park

PRESENT:
David Hanson BCCLS
Catherine Shaw, Trustee, Allendale
Gerry McMahon, Franklin Lakes
Ellen O’Keefe, Glen Rock
Gretchen Kaser Corsillo, Ho-Ho-Kus
Amy Babcock-Landry, Livingston
Sai Rao, North Bergen
Terrie McColl, New Milford
Matthew Latham, Ramsey
Laura Leonard, Wyckoff

NOT PRESENT:
Paige Soltano, Trustee, Fort Lee

ALSO PRESENT:
Darlene Swistock, Recorder of Minutes

GUESTS: A list of the guests is attached to the minutes in the BCCLS office

  1. Call to Order Stephanie Bellucci called the virtual meeting to order at 10:04 am. She thanked everyone for dialing in. Minutes from the previous virtual meetings last week will be approved at a future meeting.
  2. Public Portion
    None
  3. Delivery During the virtual Executive Board meeting on March 12, it was anticipated that delivery would be shut down for 2 weeks. As a result of Governor Murphy’s executive order, delivery will be shut down until further notice. Dave Hanson advised that LLNJ suspended delivery. When Governor Murphy lifts his executive order and all libraries have reopened, the Executive Board will have another meeting to determine when delivery will resume. It was suggested that returns are delivered first and requests be activated a week later.

It was MOVED BY: Ellen O’Keefe Seconded by: Gerry McMahon To continue to suspend delivery until the State of New Jersey executive order is suspended.

Amy Babcock-Landry proposed a friendly amendment to extend the due dates for all items for an additional 2 weeks after the executive order is lifted or otherwise requested by a member library. Ellen O’Keefe accepted the friendly amendment. It was MOVED BY: Amy Babcock-Landry Seconded by: Matt Latham To extend the due dates for all items for an additional 2 weeks after the executive order is lifted or otherwise requested by a member library. All in favor. Motion carried.

It was MOVED BY: Ellen O’Keefe Seconded by: Amy Babcock-Landry To lift the boycott of Macmillan Publishers from the central collection. All in favor. Motion carried.

  1. Virtual Library Card Polaris has a built-in online registration module that can create a virtual card for all residents which would provide immediate access to OverDrive and RB Digital with email authentication. The card will have an expiration date of June 1 and patrons will need to go to their local libraries to transition these cards to permanent library cards. The virtual library cards will not provide patrons with access to their individual library collections, databases and state-provided resources, and use statistics will be limited.

It was MOVED BY: Amy Babcock-Landry Seconded by: Sai Rao To authorize the BCCLS staff to create a digital library card for BCCLS members to grant access to the central collection and direct patrons to their local libraries for additional information.

Stephanie Bellucci suggested that the expiration date of patron library cards expiring on April 1 and digital library cards be extended to June 1.

It was MOVED BY: Amy Babcock-Landry Seconded by: Ellen O’Keefe That the expiration date of all patron library cards, including temporary cards and digital library cards, be extended to June 1. All in favor. Motion carried.

The virtual library card will be tested and become active on March 25. Instructions will be posted on the BCCLS website.

  1. Old Business
    None
  2. New Business
    None
  3. Adjournment
    Stephanie Bellucci asked the board to keep a list of agenda items that need to be discussed and meetings would be virtual meetings would be conducted as needed. She thanked the board for calling in, the LAMP Committee for hosting virtual Community Circle meetings and the BCCLS staff for their efforts during these difficult times.

It was MOVED by: Laura Leonard Seconded by: Ellen O’Keefe to adjourn at 11:05 am. All in favor. Motion carried.

dms: 3/24/20