02.23.17 – EB Meeting Minutes – Special
EXECUTIVE BOARD MINUTES
BERGEN COUNTY COOPERATIVE LIBRARY SYSTEM
Maywood Public Library
February 23, 2017
PRESIDING: Kurt Hadeler Mahwah
PRESENT: Marie Coughlin BCCLS
Christine Hartigan East Rutherford
Jennifer Breuer Glen Ridge
Mimi Hui Hasbrouck Heights
Laurence Bergmann Livingston
Daragh O’Connor River Edge
Gina Webb-Metz Tenafly
Laura Rifkin Washington Township
Samantha McCoy West Caldwell
ALSO PRESENT: Darlene Swistock Recorder of Minutes
NOT PRESENT: Tina DeLucia New Milford
Susan Meeske Old Tappan
GUESTS: Gerry McMahon Franklin Lakes
Monica Smith Hawthorne
Marilyn Rees Hawthorne
Dave Franz Hillsdale
Amy Babcock-Landry Livingston
Caitlin Hull Maywood
Terrie McColl New Milford
Leonard LoPinto Paramus
Kathleen McGrail Upper Saddle River
Margaret Mellett Wood-Ridge
1. Call to Order
Kurt Hadeler called the meeting to order at 9:01 am. He explained that the purpose of this special meeting of the Executive Board is to hear the proposed changes to Article 1, Sections 2 & 3 of the BCCLS Bylaws.
2. Public Portion
Comments regarding the proposed changes to Article 1, Sections 2 & 3 of the BCCLS Bylaws will be discussed during the Membership Hearing.
3. New Business:
Gerry McMahon and Kathleen McGrail presented the Bylaws Committee’s proposed changes to Article 1, Sections 2 & 3 of the BCCLS Bylaws. The objective is to introduce these changes to the System Council in March and vote to amend the Bylaws at System Council in June. Article 1, Section 2 has been revised to include a definition of BCCLS Services: shared computer systems, resource sharing/reciprocal borrowing, staff/trustee development opportunities, digital products/services and advocacy on behalf of member libraries. Article 1, Section 3 has been revised to clarify the qualifications of membership and contracting for individuals and municipalities. The contracting fee would become effective in January 2018 and will be determined by the Bylaws and Policies & Procedures Committees. If the bylaws state the formula for the fee, rather than the actual fee itself, fees can be reviewed and updated through Policies & Procedures rather than amending the bylaws each time.
4. Membership Hearing
A lengthy discussion followed regarding how the fee for paid cards would be assessed, if courtesy cards would fall into the same category, grandfathering effected libraries, interlibrary loans, competition for paycards within BCCLS and general bylaw information.
Kurt Hadeler summarized that everyone seems to be in agreement of the definition of BCCLS services, but there are still concerns about courtesy cards, fees and the payment of an annual fee that need to be addressed. The proposal can be sent to Policies & Procedures to determine reasonable fees for paid cards and presented at the System Council in June before the bylaws are voted upon.
There was no motion from the Executive Board to send the revisions to bylaws as presented to System Council at the March meeting.
A motion was made to send the revised proposal back to the Bylaws Committee. It was made by Laura Rifkin and seconded by Christine Hartigan. The motion also includes requesting clarification from the attorney regarding the proposed fee, annual payment and courtesy cards. Motion carried.
All in favor. Samantha McCoy abstained. Motion passed.
It was MOVED by: Samantha McCoy Seconded by: Laurence Bergmann
To adjourn at 10:23 am