10.15.20 – SC Meeting Minutes

10.15.20 – SC Meeting Minutes

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SYSTEM COUNCIL MINUTES
BERGEN COUNTY COOPERATIVE LIBRARY SYSTEM
October 15, 2020
Virtual


PRESIDING:
Stephanie Bellucci, Cliffside Park

NOT PRESENT:
Fair Lawn, Montvale and Tenafly

Attendance sheet is attached to the minutes in the BCCLS office

  1. Call to Order
    Stephanie Bellucci called the virtual meeting to order at 10:42 am. She reminded everyone to ensure their computer-displayed names are descriptive when signing in and email Darlene Swistock if participating via phone, mute their mics if they are not speaking and when typing in the chat box, state name and library when speaking and to wait to speak until the Public Portion, Membership Hearing or when comments are requested. She asked that the motion be clearly stated and identify who made the motion and who seconded it. Voting should be via voice vote; if a library votes via the chat box, the vote will be repeated so it is documented. This will help to ensure that there is a clear record on the recording and in the minutes. She also welcomed the acting directors: Korine Stopsky and Julie Whitehead (Dumont), Kevin Neary (Elmwood Park), Giulia Bombace (Montvale), Michelle Albert (Nutley), Sara Cassaro (Rutherford) and Susan Kowalski (Wallington).
  2. Minutes of Previous Meeting – September 24, 2020
    Two typos were pointed out after the meeting packet was distributed:
    • 10d. 2021 BCCLS Budget – the proposed 2021 budget (not 20201 budget).
    • Welcome to Sara Cassaro (not Carraro).

    It was MOVED BY: Gerry McMahon Seconded by: Chris Hartigan
    to approve the minutes with the above corrections. All in favor. Motion carried.

    Going forward, an email will be sent to Directors advising that a draft of the minutes has been posted to MyBCCLS and any corrections or changes should be sent to Darlene Swistock prior to the distribution of the packet for the next meeting.
  3. Public Portion
    None.
  4. Treasurer’s Report
    Terrie McColl’s report was previously shared with the membership. She reminded everyone that the Treasurer’s Report in the meeting packet is 4 summary pages; additional information is available in MyBCCLS. In the budget document, she pointed out that subscription collections appears to be higher due to the timing of the bills and delivery is higher because a second van was rented in September. Regarding the PPP loan, Citibank has started to take loan forgiveness applications. The Summary of Accounts will be shared in the Executive Board meeting packet in November. There were no questions about her report.

    It was MOVED BY: Sai Rao Seconded by: Linda Corona
    to accept the treasurer’s report. All in favor. Motion carried.
  5. President’s Report
    Stephanie Bellucci’s report was previously shared with the membership. She thanked everyone who ran for a position on the Executive Board and for President. This has been a tough year and a lot of work for the board. There were no questions about her report.
  6. Executive Director’s Report
    Dave Hanson’s report was previously shared with the membership. He noted that the state is working on the construction bond and should have an update soon. NJLA and NJSL are searching for Executive Directors and each expects to have someone in place soon. ILL is starting up and there are 3 Circ Meetings scheduled at the end of October. There were no questions about his report.
  7. Election – 2021 Executive Board
    Lori Quinn, chair of the Election Committee, advised that John Arthur, Chelsea Coleman and Tara Cooper were elected to the Executive Board for 3-year terms. Matt Latham, Gerry McMahon and Sai Rao will be completing their 3-year terms and leaving the Executive Board at the end of the year. In addition to the election of Directors to the Executive Board, 2 libraries, Little Ferry and Edgewater, were chosen at random to have one of their trustees participate on the BCCLS Executive Board in 2021. In the event they are each unable to send a trustee representative in 2021, Elmwood Park, Glen Ridge, Mahwah and Northvale were chosen as alternates. Darlene Swistock explained that the list for the drawing consisted of the libraries that have not had a trustee on the board in the last 20 years and she also removed libraries that will have a director on the EB in 2021. There were 33 libraries that qualified for the drawing.
  8. Old Business
    a. Bylaws Committee – Recommendation – VOTE
    Gerry McMahon, co-chair, reviewed the recommended changes. There were 2 housekeeping issues that have already been vetted by the BCCLS attorney: Virtual Meetings and Accessibility to Meetings. They were introduced at last month’s System Council and are being voted on at
    today’s meeting.

    It was MOVED BY: Chris Hartigan Seconded by: Holly Pizzuta
    to approve the recommendation from the Bylaws Committee. All in favor. Motion carried.

    b. 2021 BCCLS Budget – VOTE
    The 2021 BCCLS Budget was previously shared with the membership, was introduced at last month’s System Council and is being voted on at today’s meeting.

    It was MOVED BY: John Trause Seconded by: Linda Corona
    to approve the BCCLS 2021 Budget.

    There was no further discussion.

    A voice vote was taken to approve the 2021 BCCLS Budget: Yes (65), No (7), Abstain (0), Not Present (5). Motion carried.

    Stephanie Bellucci thanked Dave Hanson and Christina Park for their work on the budget. She mentioned that there may be adjustments to the timing of the budget discussion in the future.

  9. New Business
    a. BCCLS Annual Technology Update
    Eric Lozauskas, Director of Information Technology, provided the annual technology update. It started off with some facts about cybersecurity and the increase in cyberattacks since the start of the pandemic (a 300% increase). A majority of attacks are caused by credential theft and phishing, and a reminder to #BeCyberSmart was shared when opening emails that could be phishing attempts. The organization’s cybersecurity report is available on My BCCLS and will be updated for 2021. The overall vision for the BCCLS member library router upgrades was
    shared including goals to initially create three network segments (Staff, Public, and non-BCCLS devices) to provide a secure foundation while allowing libraries to place more devices on the BCCLS network. Going forward, this provides additional potential for what can be placed and supported on the BCCLS network, perhaps reducing the need for a separate non-BCCLS network down the road. The Polaris API (PAPI) was introduced as a more secure and robust connection method for third party applications, products and vendor authentication as compared to SIP2. New features of our Faronics licensed software were discussed, such as full windows update management and remote computer imaging, all while maintaining the same negotiated price for the next 3 years. Going forward, BCCLS will be part of a focus group of Faronics customers to help guide future product development. The new Managed iPad program was formally introduced and details about the iPad service contract, and its alignment with the PC service contract was shared. Lastly, a new offering planned for 2021 called GSuite Hosted Domains will provide the opportunity for libraries to link their own domain names with the BCCLS GSuite system for use with their email addresses. This will enable libraries to have email accounts at their own domain while having BCCLS still manage and maintain their email system. The Annual Technology Update is available at: https://tinyurl.com/sctech2020
  10. Membership Hearing
    None. Stephanie Bellucci reminded Directors that if they need any help with their re-openings, they can reach out to their colleagues or members of the Safely Opening & Operating Task Force.
  11. Next Meeting
    System Council: Thursday, 12/10/20 @ 10:00 am – Virtual

    She reminded everyone about the importance of attending these meetings. If Directors are unable to attend a meeting, they can send a representative (staffer or trustee). They can ask another Director to be their proxy for voting although it does not constitute attendance at the
    meeting. In addition, she advised that Dave Hanson and Darlene Swistock will send an email to Directors after each meeting letting everyone know the outcome of the voting.
  12. Adjournment
    It was MOVED BY: Erin Hughes Seconded by: John Trause
    to adjourn at 11:53 am. All in favor. Motion carried.


    dms: 10/19/20