World Language Collection Development Policy

World Language Collection Development Policy

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World Language Collection Development Policy

1.   Mission Statement

1.1 Mission Statement of BCCLS

We empower our member libraries.  Through cost-effective resource sharing, mindful innovation, and a commitment to collaboration, BCCLS provides a dynamic common framework made stronger by the uniqueness of its member libraries.


1.1.1. Cost-effective resource sharing

These collections are created through pooling of monies that are expended by centralized staff with a focus on meeting the needs of the collective population of our service area.  We believe this creates the most effective use of time and resources in service to each collection.  We will not attempt to tailor collections to individual titles aimed at individual libraries through this service.


1.1.2. Mindful Innovation

Centralized collections will strive to consistently seek new channels for acquisition of materials in service to the collective.  This will include an annual report to the membership/participants regarding collection and platform opportunities.


1.1.3. Commitment to Collaboration

All materials that are collected through Centralized Collections are shared in accordance with

By-Laws and Policies & Procedures without exception.


1.2. Centralized Collections

BCCLS provides centralized collections through membership decision at System Council as

either a consortium-wide budget decision or an authorized pass through opportunity made available to members.  Centralized Collections – regardless of type – will follow an approved Collection Development Policy and also the following guidelines:


2. Responsibility for selection

2.1. Contracting

BCCLS will contract with selector(s) to provide collection development in defined

language areas under the direction of the BCCLS Executive Director who is responsible

ultimately for selection. Participant libraries should insure that their boards and

policies understand and reflect this collection agreement.    


2.2. Responsibilities of the selector(s)

  • Selects and acquires World Language materials for the BCCLS World Language Subscription libraries in compliance with BCCLS World Language Collection Development Policy
  • Manages and expends the World Language Subscription acquisitions budget and produces financial reports that clearly track monies allocated, encumbered and expended for different types of collections and subject areas
  • Manages all activities involved in ordering and receiving world language materials
  • Ensures the reviewal of current and prospective vendors to assess service and pricing, renegotiating discount/pricing structures with appropriate vendors
  • Analyzes the existing selected materials based on circulation in order to evaluate popular authors, subjects, and genres. This collection analysis should be reported quarterly to the BCCLS Executive Director.
  • Submits justification to the Executive Director when the selector wants to select materials which do not meet the BCCLS World Language Selection Criteria


3. Challenge procedures

3.1 Procedure for challenged material

In the unlikely event that material that is collected and distributed through Centralized Collections is challenged, the following procedures will be followed to assess the decision to keep or withdraw the material.

  • Patron is requested to fill out Challenge Form
  • Challenge Form is forwarded to Administrative Assistant at BCCLS Office
  • Administrative Assistant forwards the Challenge Form to selector for review and response
  • Selector provides Patron with analysis of how material meets appropriate the World Language Collection Development Policy and contact information for Executive Director should Patron wish to appeal the decision
  • Upon contact from Patron to continue challenge, Executive Director will review material based on World Language Collection Development Policy and make a decision to either remove material from collection OR respond to patron with further analysis of how the material meets World Language Collection Development Policy with information of final appeal
  • Final appeal will be referred to Executive Board of BCCLS who will determine if material meets World Language Collection Development Policy


4. Selection Criteria

4.1.  Selection and acquisition of the World Language Collection must comply with BCCLS Policies and Procedures.

4.2.  Format: printed materials only.

4.3. Criteria

  • Current and popular books from the originating country in their native language, which are relevant to the interests and needs of the corresponding demographic in the BCCLS service area.
  • Must meet four (4) out of the following six (6) criterias.


4.3.1. Current books

  • Books should reflect the current trends.
  • Although nonfiction should be published no more than five (5) years before the calendar year, it is highly recommended to select books (both fiction and nonfiction) that were copyrighted no more than two (2) years before the calendar year.
  • Newly published books without revisions should not be selected (ex. new publication date with the original copyright date). 
  • Select translations of current and popular books (ex. translations of New York Times Best Sellers).


4.3.2. Popular books

  • Select books that are popular in the originating country in the native language. The selection should be based on the originating country’s current cultural and social understanding.
  • Regularly consult critics and reviewers, award winners, bibliographies, and/or bestseller lists in the originating country.


4.3.3. Materials from originating country

  • Select materials by authors from the originating country in their native language or
  • Select materials published in the originating country in the native language.


4.3.4. Local interests and needs of the demographic in the BCCLS service area

  • Materials should be relevant to the interests and needs of the diverse community.


4.3.5. Cost-effective resource sharing

  • Selectors must consider the cost of each book in relation to its relevance.


4.3.6. Age groups

  • Juvenile

○      Fiction

○      Nonfiction

  • Adult and Young Adult

○      Fiction

○      Nonfiction