10-15-15 Minutes

10-15-15 Minutes

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Executive Board

October 15, 2015 @ Franklin Lakes Library

PRESIDING:                Len LoPint o                                           Paramus

PRESENT:                   Adele Puccio                                         Bloomfield

                                   Christine Hartigan                                    East Rutherford

                                    Mimi Hui                                                Hasbrouck Heights

                                    Dave Franz                                            Hillsdale

                                    Kurt Hadeler                                          Mahwah

                                    Chris Doto                                             Park Ridge

                                    Carol Shaw                                            Wallington

                                    Laura Rifkin                                           Washington Township

                                    Marie Coughlin                                      BCCLS

                                    Pat Loughnane                                      BCCLS

  1. Minutes of Previous Meeting:  MOTION:  There being no additions or corrections to the August minutes, they will stand as written.
  2. Public Portion: None

  3. Treasurer’s Report: None

  4. Correspondence: Board members reviewed individual letters to the Board of Chosen Freeholders from Executive Director Marie Coughlin thanking them for their continuing support of BCCLS and the increase in the grant, inviting them to the 15th Annual Friends of the Library Breakfast on October 20 at Seasons, and offering to accompany them on a tour of their hometown libraries.

  5. President’s Report: None

  6. Executive Director’s Report: None

  7. Committee Reports: 

    Youth Services – Written evaluation submitted for the #YACommunitymakers Boot Camp for 88 people on 9/11/2015 at Ridgewood Library.

  8. Old Business: None

  9. New Business:
    (1) Executive Director’s Contract – Len LoPinto mentioned redrawing the current Executive Director contract on a January to December timeline and that the discussion today will set down the methodology for the yearly evaluation of, and contract renewal for, the Executive Director. He advised that current Executive Boards will evaluate the Executive Director and negotiate the annual contract for the coming year and that incoming Executive Boards will be given a chance to review the previous year’s evaluation. It was noted that the Executive Director evaluation is one of the most important tasks the Executive Board undertakes.

    MOTION: Kurt Hadeler moved to go into closed session to discuss the Executive Director’s contract. Carol Shaw seconded. Motion carried. MOTION: Chris Hartigan moved to resume open session. Laura Rifkin seconded. Motion carried.

    Len LoPinto advised that the Executive Director evaluation procedure was discussed in closed session. He asked Dave Franz summarize the discussion. Dave Franz reported that Len LoPinto will email Executive Director evaluation forms to Board members, that the completed forms should be emailed to Len LoPinto and Laura Rifkin no later than November 4, and that Len LoPinto and Laura Rifkin will synthesize the evaluations for review and discussion at a closed session at the November Executive Board meeting to formalize the evaluation and to discuss the contract renewal.

    Once the contract is approved, a meeting will be called in early December to meet with incoming 2016 Executive Board members to discuss the evaluation procedure, the employment contract and the Executive Director’s goals – these will be the only agenda items with time given for commentary from the Executive Director. In response to a question from Marie Coughlin about whether or not the new contract will commence January through December, Len LoPinto replied in the affirmative.

  10. Membership Hearing: None

  11. Date of Next Meetings: Wednesday, 11/18/2015 (Joint 2015/2016 Executive Board)

  12. Adjournment: 12:15 p.m.