Minutes 3-12-2021

Minutes 3-12-2021

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TRUSTEE DEVELOPMENT COMMITTEE

MINUTES

March 12, 2021 – 10:00AM

Conducted via Zoom

Present: Mike Banick (Director, Millburn), Larry Bergmann (Trustee, Livingston), Patricia Durso (Executive Administrator, Allendale & committee co-chairman), Caitlin Hull (Director, Maywood), Lynn Kloss (Friend, Teaneck), Tom Madru (Trustee, Park Ridge & committee co-chairman), Lauren Sikora (Trustee, Midland Park), Darlene Swistock (BCCLS Liaison) Mike Violano (Trustee, Westwood), and Peter Wendrychowicz (Trustee, Mahwah).

Absent: Mimi Hui (Director, Hasbrouck Heights), Jenifer May (Director, Secaucus), and John Mongelli (Trustee, Ho-Ho-Kus).

Call to Order

The meeting was called to order at 10:02am by Mr. Madru.

Approval of Minutes from the Previous Meeting

Mr. Bergmann made a motion to approve the minutes of the February 12, 2021 meeting. Mr. Wendrychowicz seconded.  Ms. Kloss and Ms. Hull abstained.  All others voted in favor.

Review of Trustee Roundtable Held on March 10, 2021

Two trustee roundtables were held on March 10, one moderated by Mr. Violano and one by Mr. Bergmann.  They were exceptionally well received and the evaluations that followed were positive. Mr. Bergmann noted that all attendees in his session participated and shared excellent ideas. The session was scheduled for one hour but lasted 80 minutes, and could easily have been 90 minutes or more. Ms. Sikora, who was present in Mr. Bergmann’s group, was complimentary of his performance and also noted that the success of roundtables depends largely on the participants. Mr. Violano reported that his session was interactive. The participants began by discussing planning for 2021 but segued into many other questions. His group requested that roundtables be held every six weeks.

The next roundtable evening is planned for Wednesday, April 14 at 7:00PM.  Ms. Swistock recommended alternating the days of the week they are offered to afford a chance to everyone to attend.  She also cautioned that the committee should review the BCCLS calendar to ensure that roundtables do not coincide with or fall too close to other events.

The committee discussed organizing statements to govern upcoming roundtable events. The following were considered:

  • What’s your biggest challenge?
  • An opportunity for networking
  • What’s worth keeping from the new Covid era?
  • How would you recommend the New Jersey State Library best allocate and distribute the $3.9MM grant it has received from the Institute of Museums and Libraries to benefit the library community?  [With thanks to Mr. Banick for informing the committee of this development.]

It was decided that the topic for April 14 will be “What have been your challenges and successes over the past year?”.  Ms. Swistock requested that all the topics for the committee year be selected soon so they can be submitted to the BCCLS president and Executive Board as a slate for approval.

Upcoming Advocacy Program with Jamie LaRue

Ms. Swistock confirmed that the advocacy program to be presented by Jamie Larue will be held in two parts, on April 22 and May 6. BCCLS will co-host with the Ramapo Catskill Library System (RCLS).  She has been working with Jen Park, her counterpart there, on logistics.  The program will be presented on Zoom and will be directed toward trustees, directors, and library Friends groups. Specifically, Mr. Larue will address how to tell compelling stories about one’s library as an advocacy tool.

Ms. Swistock noted that Stephanie Bellucci, BCCLS President, has identified increased collaboration among BCCLS committees as a goal this year.  Therefore, Ms. Swistock would like to see the Trustee Development Committee co-host the Larue presentation with the BCCLS LAMP Committee.  All on the call agreed. Ms. Durso will contact Allison Ballo, LAMP Chair, to extend the offer.

Ms. Sikora offered to volunteer her time and expertise to help create publicity graphics for this event.

Idea for Future Program

Mr. Mongelli was absent. Ms. Swistock re-iterated that he has proposed a series of programs in the fall that would fall under the rubric of “One Third Mil Is Not Enough.” Programs would address the ways in which trustees could protect funding above the one third mil minimum mandate.

Planning Event Dates for The Committee Year

Ms. Swistock is developing a master calendar for all BCCLS events and strongly advises that our committee stake out dates for its events over the coming year. Topics and speakers can be selected at a later date.  

Adjournment

The meeting adjourned at 11:23am on a motion by Mr. Bergmann and seconded by Mr. Violano.

NEXT MEETING:  Friday, April 16, 2021 at 9:00AM via Zoom