Minutes 2-12-2021

Minutes 2-12-2021

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TRUSTEE DEVELOPMENT COMMITTEE
MINUTES
February 12, 2021 – 10:00AM
Conducted via Zoom
Present: Mike Banick (Director, Millburn), Larry Bergmann (Trustee, Livingston),Patricia Durso (Executive Administrator, Allendale & committee co-chairman), Mimi Hui (Director, Hasbrouck Heights), Tom Madru (Trustee, Park Ridge & committee co-chairman), John Mongelli (Trustee, Ho-Ho-Kus), Lauren Sikora (Trustee, Midland Park), Darlene Swistock (BCCLS Liaison) Mike Violano (Trustee, Westwood), and Peter Wendrychowicz (Trustee, Mahwah).
Absent: Kathy Cannarozzi (Director, Rochelle Park) and Jenifer May (Director, Secaucus).

  1. Call to Order:
    The meeting was called to order at 10:03am by Mr. Madru.
  2. Approval of Minutes from the Previous Meeting
    Mr. Bergmann made a motion to approve the minutes of the January 15, 2021 meeting. Mr. Violano seconded. All voted in favor.
  3. Review of Committee program “Library Strategic Planning: A Goal Without a Plan Is Just a Wish” held on February 4, 2021
    Overall, the program evaluations indicated success. They noted that each section of the presentation was detailed and cited appreciatively the inclusion of an implementation plan. Some felt the event was too long. Others requested the handouts be made available prior to the session in order to take concomitant notes. Mr. Wendrychowicz stated that similar information was covered in a presentation Mahwah Library director Kurt Hadeler previously presented at NJLTA and encouraged committee members to view the latter.
    Technical difficulties occurred for some registrants on attempting to access the presentation. It was the first time the committee had used Eventbrite to send the program link, since there were 142 individuals enrolled and this is otherwise an arduous, manual process. It was later discovered that Eventbrite broke the link onto two lines, which caused it to fail. Those who copied the link into a browser were admitted without incident. Ms. Hui suggested that, instead of sending a link to a program, BCCLS IT could create a web page that has a selectable icon to gain entry.
    The committee further noted that there was variation in the quality of the audio feed from
    different presenters. It was suggested that investing in personal headsets or other quality equipment might ameliorate this problem. Ms. Swistock, Ms. Durso, and Mr. Madru will confer with Erick Lozauskas, BCCLS Director of Information Technology, on this issue.
  4. Upcoming Advocacy Program with Jamie LaRue:
    Ms. Swistock reported that funding has been approved by the BCCLS President/Executive Board for the proposed advocacy program. BCCLS and the Ramapo Catskill Library System (RCLS) will co-host this two-part webinar on April 22 and May 6. A representative of each of the consortiums will appear on screen to welcome/address attendees. BCCLS and RCLS will split the fee for the presenter. RCLS will handle event registration and select the delivery platform, most likely Zoom.
  5. Trustee Roundtables:
    The first Trustee Roundtable is scheduled for February 24, 2021 at 7:00PM. The Executive Board has informed our liaison that these roundtables must have guided topics. Ms. Sikora shared that publicizing an organizing statement on topics to be covered would make her more inclined to attend. Mr. Violano suggests keeping the theme broad, such as “What is your biggest challenge for 2021?” Mr. Bergmann suggests that the first roundtable be organized around the idea of “Advantages of Planning for 2021.” Mr. Madru will moderate the first roundtable.
    The roundtables will be limited to 20 participants to ensure the ability for all to participate in a meaningful conversation. An invitation will be sent to the Trustee Connection distribution list and to directors (to forward to their trustees). A second roundtable is planned for April 7. Committee members will submit organizing statements for future roundtables.
  6. Proposal for Future Program:
    Mr. Mongelli proposed a program theme to consider: “When 1/3 Mil Is Not Enough.” He suggested securing an outside presenter who has expertise in the subject matter but whose perspective is neutral.
  7. Adjournment:
    The meeting adjourned at 11:27am on a motion by Mr. Bergmann and seconded by Mr. Violano.
    NEXT MEETING: Friday, March 12, 2021 at 10:00AM via Zoom